AI Use Policy Starter Kit
About this resource
Your people are already using AI. Most organizations discover this after the fact, usually when something ends up somewhere it should not have. A written policy is the cheapest control you can put in place, and it is the one thing employees consistently ask for and rarely receive. This free AI use policy template gives you the structure and suggested wording for a workable internal policy across ten sections.
Every bracketed field is a decision your leadership needs to make rather than a blank to fill arbitrarily, and none of them is difficult; they are simply work that keeps getting postponed. The kit includes an employee acknowledgment page and a printable verification appendix your staff can keep at their desk. It is a starting structure rather than legal advice, and it is not tailored to your industry, your contracts, or your regulatory obligations, so have qualified counsel review your final policy before you publish it.
Plus an acknowledgment page and a printable verification appendix. Every bracketed field is a leadership decision rather than a blank, which is why the kit is a structure rather than a shortcut.
How to use it
Read all ten sections before writing anything, because several decisions depend on each other. Then fill the bracketed fields with a small group: one executive sponsor, one operations lead, one person from IT or security, and one frontline manager. Delete what does not apply. Have counsel review the draft, particularly the data, disclosure, and client-confidentiality sections, then publish it, walk your teams through it, and put a review date on the calendar before you move on.
Inside the download
Ten sections in a workable order, so nobody has to design the document.
Draft wording for each section that you adapt to your own organization.
Every bracketed field marks a choice leadership has to make, named explicitly.
A signature page, so the policy is something staff have actually seen.
Common questions
This kit provides one. It includes ten sections with suggested language, bracketed decision points for the choices only your leadership can make, an employee acknowledgment page, and a printable verification appendix. It is licensed for internal use by the downloading organization.
Yes, before publication. A template provides structure and suggested wording, but organizations in healthcare, financial services, education, and government carry requirements a general template does not attempt to address. Counsel should review the data, disclosure, and client-confidentiality sections in particular.
Short enough that people read it. A concise policy staff actually finish beats a thorough one they skim, and a prohibition list longer than about six items stops functioning as a rule. Delete every section that does not apply to your organization rather than keeping it for completeness.
Free. No email list, no follow-up sequence.
More from the resource library, chosen because they pair well with this one.
Twelve components, what each one has to accomplish, and the common weakness that makes each one fail.
A one-page data rule for everyone who uses these tools. Print it and put it where people can see it.
Ten statements, one score, four result bands. A five-minute self-assessment that tells a leadership team where the organization actually stands with AI.
Tell us a little about yourself and this document is yours. We don't have an email list. We collect this so we know who's finding our resources useful, and that's it.
You're downloading
this document
Your information is kept confidential and never shared with anyone.
